Under the general supervision of the HR Generalist 3 and the Management Service Officer (MSO), manage the payroll and personnel functions of the Computer Science Department. Advise staff and students of personnel and payroll policies and procedures, including payroll deadlines, as well as sensitive matters that may arise in the area of human resources. Initiate hiring, benefits, promotion, reclassification, and all other actions for staff personnel, graduate student researchers, teaching apprentices, readers and general assistance using the UCPath database. Correct payroll transactions that could involve revising pay, entering retroactive payments, and direct retro into UC Path. Hire, train and supervise administrative work-study students. Assist with special projects as requested by faculty, Management Service Officer and HR Generalist 3.
Percentage of Time:
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100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
19
Records
Qualifications
Required/Preferred
Demonstrated ability to manage recruitment and hiring processes effectively.
Required
Knowledge of compensation policies and practices; assist in writing accurate job descriptions.
Required
Demonstrated knowledge of University human resources policies and practices, including relevant collective bargaining agreements.
Preferred
Ability to effectively communicate complex information about human resources and other issues to multiple constituencies.
Required
Skill in using database, spreadsheet, web and other applications, as well as downloaded data from Query Database (QDB).
Required
Demonstrated ability to write effectively and concisely for multiple purposes.
Required
Demonstrated skill in using the campus UCPATH to input all staff and academic apprentice actions correctly and in a timely manner.
Can be trained
Extensive knowledge of campus payroll practices and schedules.
Required
Strong skill in Mathematical calculations for purposes of balancing all time reporting, merit, salary increases and other elements of payroll management.
Required
Knowledge of policies and procedures for limited employment.
Required
Skill in effectively managing paper and electronic filing systems.
Required
Demonstrated knowledge of records retention policies and practices.
Required
Knowledge of UCLA regulations regarding Certificate of Foreign Status for Federal Withholding and Employment Eligibility Verifications.
Preferred
Ability to keep abreast of constantly changing federal and state laws and University regulations.
Required
Working knowledge of University payroll policies and payroll procedures, general ledger system and ability to process the forms required to accomplish various transactions.
Preferred
Skill in writing correspondence, memoranda, reports and other materials.
Required
Ability to carry out special projects assigned by faculty, Management Service Officer, and HR Generalist 3.
Required
Interpersonal skills to effectively interact with faculty, staff, students, and other campus units in all situations, including those that are hostile and sensitive.
Required
Ability to work with personnel problems calmly and diplomatically, and maintain confidentiality.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
07-28-2023
External Posting Date:
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