Administrative Assistant Operations [United States]

 

HUBER HEIGHTS CITY SCHOOLS
POSITION VACANCY

CLASSIFICATION: Administrative Assistant
Office of Business Operations

LOCATION: Administrative Offices

SALARY RANGE: $19.25 - $32.14 per hour

LENGTH OF WORK DAY: 8 Hours Per Day

LENGTH OF WORK YEAR: 12 Months

DATE OF POSTING: May 4, 2023

QUALIFICATIONS:

• Provide documented evidence of a clear criminal record
• Excellent work ethic, including confidentiality in regards to records of students and personnel
• Experience in general office responsibilities and procedures preferred
• General clerical skills
• Knowledge of principles and practices of basic office management and organization
• Demonstrates basic technology competencies (e.g. keyboarding, email, Internet, Windows operating system, applications, productivity, graphic, and multimedia software, website design)
• Knowledge of operating standard office equipment including utilizing pertinent software applications and office technology, including Microsoft Office Suite and Google Workspace
• Demonstrate appropriate grammar, punctuation and positive public relations skills in verbal and written communications
• Ability to plan and manage projects
• Ability to problem solve and troubleshoot situations
• Good attendance and punctuality
• Ability to prepare and maintain accurate records with attention to detail
• Ability to demonstrate accounting/bookkeeping principles

NOTE: Please find specific performance responsibilities and other pertinent information attached.

Any current employee who is interested in the position should respond, in writing, to the Office of Human Resources no later than 4:00 pm EST on Wednesday, May 10, 2023.

Performance Responsibilities: The following skills and duties are representative of performance expectations.

• Maintain confidentiality in all aspects of client, staff, student, and school district information, including student accident reports.
• Schedule and conduct BCI & FBI background checks.
• File and retrieve organizational documents, records and reports.
• Maintain Security budget documentation and details.
• May conduct research, compile data and prepare papers for consideration and presentation to the Administrators, staff and Board of Education.
• Update District documents on a regular basis.
• Maintain and oversee facilities usage in the district.
• Prepare agendas and make arrangements for committees, Board or other meetings.
• Prepare the District Newsletter on a monthly basis.
• Prepare and publish emergency operations updates on a continuing basis
• Prepare and update specific website information
• Ability to make decisions without close supervision
• Must be accurate, efficient and capable of handling detailed work assignments.
• Excellent public relations skills including courteousness, tact and good verbal and written communications.
• Good attendance and high moral character.
• Ability to maintain self-control and complete tasks with frequent interruptions.
• Proven ability to work independently and be self-motivated, as well as work cooperatively with other office personnel.
• Maintain a regular filing system including confidential files.
• Ability to effectively establish, monitor, and maintain calendar(s) of activities, events, appointments, conferences and meetings for individual needs and for immediate supervisor.
• Ability to manage incoming correspondence efficiently, sort, route, and, in the case of routine matters, promptly respond.
• Ability to provide timely and effective communications regarding incidents and/or situations which might impact the district, its departments or its schools to the appropriate district office/school personnel.
• Active and consistent efforts to maintain or improve the positive image of the district and its schools.
• Ability to assist employees, parents and community members with complaints and requests for information, referring calls to other staff members when appropriate.
• Other duties as assigned by the Director of Business Operations.

Abilities Required: The following aptitudes and physical skills are essential for the successful performance of assigned duties.

• Averts problem situations and works to resolve conflicts.
• Completes detailed paperwork and job assignments accurately.
• Displays enthusiasm and promotes a positive work and learning environment.
• Effectively uses verbal, nonverbal, writing, and listening skills.
• Maintains an acceptable attendance record and is punctual.
• Works cooperatively to support a successful team effort.

Working Conditions: Exposure to the following situations may range from remote to frequent based on circumstances and factors that may not be predictable.

• Duties may require prolonged use of a computer keyboard and monitor.
• Duties may require working during the evening, weekend and/or summer weeks.
• Duties may require working under time constraints to meet deadlines.
• Occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and significant fine finger dexterity.

Performance Evaluation: Director of Business Operations

 

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