Job Code: 4723
Job Open Date: 6/26/23
Application Review Begins: 7/12/2023
Department Code (Name): UCFS-Campus Dining
$ads={1}
Percentage of Time: 100%Union Code (Name): CX-Clerical
Employee Class (Appointment Type): Staff Career
FLSA Status: Non-exempt
Salary Grade: N/A
Hiring/Budgeted Hourly Range: $22.56/hr. - $26.79/hr. This represents the budgeted annual range that the University reasonably expects to pay for this position.
Work Location: University Center 558, 1178
Working Days and Hours : Monday-Friday, 8:30am – 5:00pm
Benefits Eligibility : Full Benefits
Type of Remote or Hybrid Work Arrangement if applicable : N/A
Special Instructions
For full consideration, please include a resume and a cover letter as part of your application.
Department Profile
Housing, Dining & Auxiliary Enterprises houses 10,000 students, faculty and family residents on campus, provides support services for 9,300 students residing in the communities adjacent to the campus, serves 21,000 customers daily in its retail and board dining programs, manages the UCSB Campus Store and University Center, hosts 150,000 guests annually for conferences and meetings, manages a major events center (Events Center), and oversees the administration of transportation, parking and fleet services. Additional responsibilities in the HDAE portfolio include Administrative & Residential Information Technology (ARIT) and The Club & Guest House. HDAE employs 600 full-time employees and 1,800 student employees. HDAE maintains a physical plant of more than 3 million square feet of buildings and 250 acres of grounds and landscaping.
Benefits of Belonging
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC
Brief Summary of Job Duties
The Administrative Assistant performs all student functions related to hiring, payroll, and personnel actions for over 400 student employees. Duties include processing bi-weekly payroll, corrections and changes to payroll, and separations in the payroll system (UCPath). Utilizes the timekeeping system (Kronos) to review, maintain, and troubleshoot timecard issues for payroll processing. Provides administrative support as needed to the Supervisor.
Required Qualifications
Education:
- High School Diploma required/or equivalent combination of education and experience.
Work Experience:
- 1-3 years experience working in an office environment and knowledge in using Word and Excel required/or equivalent combination of education and experience.
Special Conditions of Employment
- Satisfactory conviction history background check
- UCSB is a Tobacco-Free environment
Job Functions/Percentage of Time/Duties
Payroll-45%
- Supports the administrative unit by processing payroll for over 400 student employees. Processes corrections and changes, as they relate to bi-weekly payroll. This includes separation actions in UCPath for processing.
- Processes pay rate changes in UCPath as they relate to student positions.
- Verifies student hours in Kronos for job code, length of shift, breaks, etc. and updates student managers with missed daily punches for corrections at their unit.
- Checks timekeeping reports for accuracy of hours for eleven units.
- Establishes and maintains a collaborative working relationship with accounting personnel and other campus departments.
Personnel-30%
- In coordination with the administrative unit, processes hiring for employment of 400 students, with a high volume at the beginning of each quarter. Performs student employee data entries in UCPath.
- Maintains student employee personnel files according to University policies and procedures. Tracks student employee hours according to University policies and procedures.
- Helps maintain employee database information and files.
- Communicates in various methods, including verbally and in writing, with Managers and Student Managers regarding student personnel actions, including hires, promotions, transfers, unit separations from student position/job, and related topics.
Administrative Support & Projects-25%
- Provides administrative support to the Supervisor (Director of Retail Operations & Business Management).
- Communicates subjects that require the attention of the Director or team. Able to communicate effectively, exercising confidentiality when needed.
- Prioritizes assigned duties/projects and provides status of progress to the Director.
- Meets timelines effectively and knows how to manage several competing projects and tasks.
- Employs problem solving skills in assessing, responding, or directing the needs of others.
- Displays a sense of teamwork. Works in a collaborative manner with the dining team to complete assigned special projects.
- Performs other duties as assigned by Supervisor.
Vaccinations Programs – Including SARS-COV-2 (COVID-19)
As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs – With Interim Amendments.*
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals** must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.).
Federal, state, or local public health directives may impose additional requirements.
For more information, please visit:
- UC Santa Barbara COVID-19 Information https://www.ucsb.edu/COVID-19-information
- University of California Policy on Vaccinations – With Interim Amendments https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy
- August 5, 2021 California Department of Public Health (CDPH) Order (Heath Care Worker Vaccine Requirement) https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/COVID-19/Order-of-the-State-Public-Health-Officer-Health-Care-Worker-Vaccine-Requirement.aspx
- Note: UC will be updating the COVID-19 vaccination policy to systemwide opt-out program (May 23, 2023) https://ucnet.universityofcalifornia.edu/news/2023/05/uc-updating-covid-19-vaccination-policy-to-systemwide-opt-out-program.html
** Covered Individuals: A Covered Individual includes anyone designated as Personnel, Students, or Trainees under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.
Equal Opportunity/Affirmative Action Statement
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Reasonable Accommodations
The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
Privacy Notification Statement and Notice of Availability of the UCSB Annual Security Report Disclosures
Application Status
If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.
