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Position Description:
We are seeking a highly organized individual with dynamic interpersonal skills to support the Executive Coordinators and the President of Redrock Entertainment. This is a full-time position at our main office in Burbank, California and requires someone who thrives in a fast-paced and highly visible executive office. A basic understanding of various entertainment industries such as film, TV, and live event production and development is preferred, and/or an eagerness to learn.
About our Company:
Redrock Entertainment is a multi-purpose end-to-end entertainment management and production company made up of award-winning creatives with over 30 years' experience managing iconic artist talent, creating unique brand content, and producing large-scale global live events. With extensive and multi-disciplinary experience in Entertainment, the Founders of Redrock Entertainment continue to lead the industry by focusing on what matters most — people. The world’s most iconic brands and artists choose us because we build relationships, experiences, and dreams that last a lifetime. We specialize in Film & Event Production, Talent Management, Creative Strategy, and Digital Media.
Responsibilities:
- Support the Executive Coordinators to liaise between other executive offices and the Office of the President.
- Compose and prepare confidential correspondence, reports and other documents needed in the executive office.
- Assist with managing multiple complex schedules across various time zones.
- Coordinate travel arrangements together with travel agents, including flights, hotels, and car services as requested.
- Create itineraries, including all confirmations and contact information for flights, hotel and transportation. Updates itineraries and check for new information pertaining to travel. Prepare and update travel schedules.
- Handle personal affairs and minor errands including but not limited to; order lunch, pickup car from car wash across the street, go to postal office, etc.
- Take ownership and support with special projects as directed by the Executive Coordinators, President, and Co-Owners.
- Assist with planning and coordinating special events ensuring flawless execution.
- Assist with ideas and execution of corporate gifting and activities for staff and clients.
- Manage and track receipts.
- When needed, assist with managing the office alongside the Receptionist/Office Assistant.
- Performs other tasks as required.
Basic Qualifications:
- Minimum 1 years related experience in a Studio, Agency, or Production Company.
- Basic understanding of the entertainment industry.
- Excellent written, verbal, and interpersonal skills.
- Organized and detail oriented.
- Ability to represent the Executive office and Company in a professional yet approachable manner.
- Strong coordination skills to handle multiple tasks, appropriately prioritize work and proactively manage time in order to remain focused and flexible in a fluid, fast-paced environment.
- Ability to work independently.
- Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products such as Excel and Word.
- Adaptable to a variety of situations with numerous personalities.
- You must have a reliable, working vehicle and knowledge of how to get around Los Angeles.
- Extreme discretion with sensitive information.
- Must be legally authorized to work in the United States.
Preferred Qualifications:
- Ability to travel as needed.
- Ability to work flexible hours in a dynamic environment.
- A tech savvy knowledge of devices including phones, computers, and printers.
- Proven ability to work effectively with C-Level executives and senior-level clients.
- Well-travelled is a plus but not necessary.
- Enjoys working in a team and has a “no job is too small” mentality.
Job Type: Full-time
Pay: $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Burbank, CA: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Administrative: 1 year (Preferred)
Work Location: In person
