Allen Matkins is a premier law firm, with more than 225 attorneys and legal professionals. We pride ourselves on our team, our focus on creating a well-run business and our exceptional relationships with clients. We are incredibly proud of what we've built, and look forward to welcoming new people who are similarly passionate and excited about what they do.
About the Position
The Payroll Specialist is responsible for managing all payroll related workflow, including processing and timely delivery of semi-monthly payroll and Partner draws.
Essential Duties and Responsibilities
- Ensure that all payrolls/draws are processed accurately and timely in compliance with state and federal law, including but not limited to the following processes:
- Review submitted timesheets and create files necessary to calculate payroll
- Track changes per payroll cycle and ensure any adjustments are accurately processed
- Review and process payroll reports to ensure balancing and accuracy
- Process necessary wires (401k) post payroll submission
- Update and reconcile payroll tax information with tax money collected and deposited by vendor for accuracy
- Prepare PTO (every payroll) and overtime (monthly) reports and distribute to management
- Prepare off-cycle payrolls and manual checks (new hires, terminations, ad hoc, etc.)
- Maintain accurate data in HRIS; process changes to employee payroll information, including tax changes, direct deposit, and garnishments
- Create new earning and deductions codes and ensure proper taxation of codes; coordinate with finance for mapping to general ledger
- Ensure employee W-2's are accurate and provided timely
- Process Multiple Worksite Report; run report from payroll system and submit to the state on quarterly basis
- Respond to all non-partner verifications of employment
- Request and allocate employee insurance checks based on employee group/job title
- Respond to all employee payroll related questions in a timely manner
- Assist the finance department with reconciliation, audits and other projects related to payroll
- Create and process ad hoc financial reports
- Assist and provide information for annual 401k audit
- Create monthly file for Partner insurance deductions
- Create payroll timesheet schedule and exempt vacation calendar template annually
- Receive and update all exempt staff, associate and paralegal vacation balances
- Other duties and tasks assigned by direct supervisor
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed herein are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The ideal candidate must have initiative, organizational and interpersonal skills, and have the ability to multitask in a fast-paced, pressured environment. Must exercise and demonstrate independent judgement and ability to maintain confidential information. Must have excellent written and verbal communication skills and the ability to effectively communicate with all levels of firm personnel. Must be able to manage multiple priorities and deadlines and be a team player.
The candidate must be proficient in Microsoft Office (Outlook, Word, Excel) and Windows applications. Prior experience with UKG preferred.
Education and/or Experience
Bachelor's degree is required along with 5 years of progressive experience, preferably in a law firm or other professional services environment.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
EEO Statement
Allen Matkins LLP is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, medical condition, physical or mental disability, veteran status, all other characteristics prohibited by law, or gender identity and/or expression.
California Consumer Privacy Act
We will collect the personal information you provide in connection with this application as well as information included with any other document(s) you provide us. We may use this information to evaluate your application and consider you for employment with Allen Matkins. We may share this information with third parties for any of the following purposes: (i) to confirm the accuracy of the information provided; (ii) to conduct a background check; (iii) to confirm or evaluate potential conflicts of interest; and/or (iv) to check references. If you accept an offer with Allen Matkins, we may use this information to provide you with the benefits of your employment. Our employees' personal information is governed by our Privacy Policy, available at https://www.allenmatkins.com/disclaimers/privacy-policy.html.
Compensation
Allen Matkins LLP is an Equal Opportunity Employer and offers a competitive compensation & benefits package. The anticipated base salary range for this full-time role is $90,000 - $115,000 per year. Actual salary will depend upon a number of factors, including, but not limited to, relevant experience, job-related skills, qualifications, and location.
The base salary range displayed on the job posting reflects the estimated range for new hire salaries for the position. The actual offered base salary will be determined by work location and additional factors, including, but not limited to, relevant experience, job-related skills and qualifications. The pay range is subject to change at any time dependent on a variety of internal and external business factors.
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