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What We Offer
The County of Ventura offers an attractive compensation and benefits package. Aside from our base salary range, an employee within this position will also be eligible for the following:
A general salary increase (GSI) of 4.0% effective December 24, 2023 and 3.5% effective December 22, 2024.- New Hire/Retention/Referral Incentive: New hires may be eligible for a one-time New Hire Incentive up to 10% of the current annual base wage. (Subject to the applicable section of the SEIU 721 MOA 2019-2022, Amendment #6 (Secs. 3801 – 3803)
- Educational Incentive - An educational incentive of 2.5% for completion of an associate's degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate's degree.
- Bilingual Incentive - Proficiency levels by exam are $.69 per hour (Level I), $1.00 per hour (Level II), or $1.32 per hour (Level III).
- Flexible Workweek - A compressed work schedule (e.g., 9/80 workweek) may be available for some positions.
- Telework Schedule - A remote hybrid telework schedule may be available for some positions.
- Vacation Accrual – New regular, full-time employees shall accrue approximately 14 days of vacation a year for the first 10,400 hours or 5 years of service; vacation accruals increase at 5, 11, 12, 13, 14, 15 and 20 years of service topping out at 26 days a year and 400 hours of vacation hours banked.
- Annual Leave Redemption – After 14,560 hours of continuous County service an employee may elect to "cash in" or redeem up to 80 hours of vacation accrued in the same year after using 80 hours of vacation in the preceding 12 months.
- Sick Leave - Full time regular employees accrue 3.08 hours of sick leave per pay period with an advance at hire of 40.04 hours which will be balanced at the completion of 13 bi-weekly pay periods.
- Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3.00% match on your 401(k) contributions.
- Health Plans – You are afforded an annual flexible credit allowance for purchasing medical, dental, and/or vision insurance from a group of authorized plans.
- Flexible Spending Accounts - Pre-tax benefit towards eligible medical, dental and vision care expenses.
- Pension Plan - Participation in the County's defined pension plan, which has reciprocity with CalPERS.
- Holidays - 12 paid days per year which, includes a scheduled floating holiday.
- Additional Benefits - Tuition Reimbursement, Disability Plans, Employee Assistance Program, Life Insurance, Wellness Program.
The Ventura County Probation Agency works to transform and empower the lives of youth and adults under their care and supervision. In doing so, VCPA collaborates with justice system stakeholders (e.g., judges, prosecutors, defense counsel, law enforcement, and service providers) and allied organizations, community-based partners, and community members to support victims and to provide evidence-based programming and other services to those under supervision.
The Position
Under general supervision, will be responsible for preparing and maintaining daily schedules including training, collateral assignments, vacation requests, leave of absences and other scheduling variances. Provides administrative support for special projects.
The Ideal Candidate:
The ideal candidate will possess strong organizational, clerical, computer, writing, communication and interpersonal skills; work efficiently and effectively under pressure; display initiative, and be detail oriented and adaptable to shifting priorities.
The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary and Fixed-term), Intermittent, and Extra Help vacancies for this position only within the Ventura County Probation Agency. There is currently one (1) Regular vacancy.
Payroll Title: Administrative Assistant I
Administrative Assistant I is represented by Service Employees International Union (SEIU) and is eligible for overtime compensation.
TENTATIVE SCHEDULE
OPENING DATE: August 15, 2023
CLOSING DATE: August 29, 2023
REVIEW OF APPLICATIONS COMPLETED BY: September 1, 2023
Duties may include, but are not limited to the following:
- Prepares and manages the daily, monthly, and yearly schedules;
- Coordinates scheduling changes with supervisors and Agency Human Resources
- Monitors and tracks overtime;
- Prepares scheduling reports for supervisorial approval and provides recommendations made on data analysis;
- Performs simple arithmetical computations;
- Ensures compliance with rules, policies and agreements;
- Coordinates with Division Manager and Supervising Deputy Probation Officer regarding scheduling and data trending;
- Manages special projects; and
- Performs other related duties as assigned.
These are entrance requirements to the exam process, possession of which assure neither continuance in the process nor placement on an eligible list.
EDUCATION, TRAINING and EXPERIENCE: Some education and/or experience which would provide the required knowledge, skills and abilities (KSAs).
For example, possession of the requisite KSAs could typically be demonstrated by one (1) year of experience providing administrative support to a program.
DESIRED: Some experience with InTime or similar scheduling and/or timekeeping software.
Knowledge, Skills, and Abilities:
Working knowledge of:
- Principles and techniques of administrative analysis
- Organization and staffing
- Facility operations, policies, and procedures
- Microsoft Office (Excel, Word, Outlook, and Access)
- Customer service using professionalism and patience
- Prepare a variety of reports and recommendations
- Communicate orally and in writing
- Establish and maintain effective working relationships with co-workers, the general public and outside contractors
FINAL FILING DATE: Applications must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 PM. on Tuesday, August 29, 2023.
To apply on-line, please refer to our web site at www.ventura.org/jobs. A paper application can be obtained by calling (805) 654-5129. Our address is: County of Ventura, Human Resources Division, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.
Note to Applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however, it/they may not be submitted in lieu of the application.
INFORMATION FOR TRANSFER CANDIDATES
NOTE: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here (Download PDF reader) (Download PDF reader) for additional information.
SUPPLEMENTAL QUESTIONNAIRE – qualifying: All applicants are required to complete and submit the questionnaire for this examination at the time of filing. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.
APPLICATION EVALUATION – qualifying: All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.
TRAINING & EXPERIENCE EVALUATION (100%): A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Candidates are typically scored/ranked in relation to one another; consequently, when the pool of candidates is exceptionally strong, many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process.
NOTE: In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence. Responses such as "See Resume" or "Refer to Resume" are not acceptable and may disqualify an applicant from further evaluation. Candidates must score seventy percent (70%) or higher to qualify for placement on the eligible list.
Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year. The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary and Fixed-term), Intermittent, and Extra Help vacancies for this position or similar positions only. There is currently one (1) Regular vacancy within the Probation Agency.
BACKGROUND INVESTIGATION:
A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information and driving record is required for this position.
For further information about this recruitment, please contact Alicia Ibarra by email at Alicia.Ibarra@ventura.org or phone (805) 654-2154.
EQUAL EMPLOYMENT OPPORTUNITY
The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
- Benefits website or you may call (805) 654-2570.
- Retirement FAQ's (Download PDF reader)
- Memorandum of Agreement
