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Los Angeles
Administrative Support Coordinator
Probationary
Full-Time
July 25, 2023
Open until filled
Job No: 529620; 7/25/2023
ADMINISTRATIVE SUPPORT COORDINATOR
Administrative Support Coordinator II
College of Health and Human Services Dean’s Office
Salary Range: $3,681 - $6,034/Monthly
Work Schedule: Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification.
Essential Functions: Under the general supervision of the Dean, the Administrative Support Coordinator II provides highly advanced professional assistant work for the Dean of the Xu College of Health and Human Services as well as the Office of the Dean. The incumbent will be coordinating and overseeing high level administrative operations for the Dean's Office and works under minimal supervision with extensive latitude with the use of initiative and independent judgment; assists the Dean in the day-to-day operation and administration of the Dean's Office; facilitates the flow of work from the Dean's Office to the departments, Provost's Office, etc.; coordinates special events hosted by the Dean; obtains and coordinates the Dean's various research and special reports as requested; provides guidance for the academic personnel of the College; works closely with the Dean in faculty matters; and serves as the principal resource regarding regulation, policies and procedures pertaining to retention, tenure and promotions. The incumbent will: maintain the Dean’s calendar; maintain files; create and process purchase requisitions; make travel arrangements for the Dean; serve as timekeeper; and is responsible for new faculty contracts.
Required Qualifications & Experience: Equivalent to four years of general office experience, which included providing ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. Incumbent must have thorough knowledge of English grammar, punctuation, and spelling. Must have the ability to: operate Microsoft Office; draft and compose correspondence and standard reports; operate standard office equipment; perform basic arithmetic calculations; plan, organize, and prioritize work; work under pressure and handle a heavy workload; handle multiple work unit priorities and projects and meet deadlines; respond to routine inquiries and explain standard policies and procedures; troubleshoot student issues and respond to all inquiries and requests; analyze operational problems and develop, recommend, and evaluate proposed solutions; and apply a wide variety of policies and procedures independently where specific guidelines may not exist. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position.
California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Desired Qualifications: Familiar with University policies and procedures; experience working in an academic environment.
Closing Date: Review of applications will begin on August 8, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.
The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.
In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.
Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.
To obtain employment information for the impaired call:
TDD Line (323) 343-3670
24-hour Dial-A-Job Line (323) 343-3678
